STSM Grants

Short-Term Scientific Mission (STSM) are aimed at strengthening the existing networks by allowing scientists to go to an institution or laboratory in another COST Country to foster collaboration, to learn a new technique or to take measurements using instruments and/or methods not available in their own institution/laboratory. They are particularly intended for young scientists.

The Applicant should normally be engaged in a programme of research as a postgraduate student or postdoctoral fellow or be employed in an institution of a COST Country having accepted the MoU of the Action. This institution shall be actively participating in the COST Action. The Applicant is responsible for obtaining the agreement of the host institution, beforesubmitting his/her application.

For the period of the STSM neither the MC of the Action, the COST Office nor the Grant Holder may be considered as the employer and grantees must make their own arrangements for all health, social, personal security and pension matters.

Duration of STSM is minimum one week (5 working days) and maximum 3 months. The financial contribution for a STSM will be a fixed grant based on the Applicant's budget request and the evaluation of the application by the STSM assessment committee. The total of a STSM shall normally not exceed EUR 2'500 up to 3 months.For Early Stage Researchers (less than PhD + 8 years) the STSM assessment committee may approve an extension to a duration beyond 3 months (EUR 3'500 for Early Stage Researchers – above 3 months).

The Applicant must use the on-line registration tool to register their request for an STSM (see https://e-services.cost.eu/stsm).The following information has to be encoded with the registration:
1. the Action number (CM1201);
2. the title of the planned STSM;
3. the start and end date;
4. the applicant's details, including key academic details and work plan;
5. the applicant’s bank details;
6. the host institution’s details;
7. financial data (amount for travel and subsistence).

After encoding the information via the on-line registration tool will issue a formal STSM application, which has to be downloaded and sent by the applicant electronically (by e-mail as attachment) together with any necessary document which the applicant may regard as helpful in supporting the application at the evaluation process (such as CV, full workplan, list of publications, motivation letter, letter of support from the home institute, acceptance letter of the host laboratory, etc.) to the Action Chair (Dr. Chryssostomos Chatgilialoglu). The Action Chair will arrange the assessment of the STSM and inform the Grant Holder.

The Grant Holder will send to the Applicant a Grant letter in which he/she is informed about: (a) the approval of the STSM and (b) the level of the financial grant given. The Applicant has to return this Grant letter, after accepting the grant with his/her signature.

After completion of the STSM the grantee is required to submit to the host institution and Action Chair a short scientific report on the visit within 4 weeks after his/her stay. It should contain the following information:
- purpose of the STSM;
- description of the work carried out during the STSM;
- description of the main results obtained;
- future collaboration with the host institution (if applicable);
- foreseen publication/articles resulting or to result from the STSM (if applicable);
- confirmation by the host institution of the successful execution of the STSM;
- a short abstract (≤100 words) and a photo to be posted on the website of the action.

After approval of the scientific report by the STSM assessment committee, the Grant Holder will execute the payment of the fixed grant directly to the grantee.

For further information, please readCOST Vademecum (Part B)

Uni bern 2017/02